How Perth Construction Companies Save $26,000 Annually with Xero Time Tracking
Real case study showing how automated time tracking and Xero integration transformed payroll processing for local builders.
Payroll processing shouldn't take 8 hours every week. Yet that's exactly what Perth Building Solutions was spending before they automated their time tracking and Xero integration. Here's how they cut payroll admin by 80% and saved over $26,000 annually.
The Construction Industry Time Tracking Challenge
Perth's construction industry faces unique time tracking challenges that most other industries don't deal with:
- Workers spread across multiple job sites
- Paper timesheets that get lost, damaged, or forgotten
- Complex award rates and overtime calculations
- Disputes over hours worked and break times
- Manual data entry into accounting systems
A construction company with 20 employees typically spends:
- • 8 hours/week on payroll processing = $20,800/year
- • 2 hours/week resolving timesheet disputes = $5,200/year
- • Lost productivity from inaccurate job costing = $15,000+/year
- • Total annual cost: $41,000+
Case Study: Perth Building Solutions
Mark Johnson, Operations Manager at Perth Building Solutions, was spending every Monday morning untangling timesheet chaos. "We had 25 workers across 8 job sites, and every week was the same story - missing timesheets, illegible handwriting, and hours of data entry."
The Breaking Point
The final straw came when a major client questioned their billing accuracy. "We couldn't provide detailed time breakdowns by project phase," Mark recalls. "It was embarrassing and cost us credibility."
The Solution: Integrated Time Tracking System
We designed a comprehensive time tracking solution that integrated directly with their existing Xero accounting system:
- GPS-verified clock in/out from job sites
- Photo timestamps for work verification
- Project and task code selection
- Offline capability for remote sites
- Direct timesheet export to Xero payroll
- Automatic overtime and penalty rate calculations
- Project cost allocation and job profitability
- Real-time budget tracking and alerts
Implementation Process
The 15-day implementation was carefully planned to minimize disruption:
Discovery & Setup
Mapped existing workflows, configured Xero integration, set up project codes
Development & Testing
Built mobile app, tested GPS accuracy, validated Xero data sync
Pilot Testing
Ran parallel systems with 5 workers, refined based on feedback
Full Rollout & Training
Trained all workers, went live across all job sites
The Results After 6 Months
"The time tracking system eliminated all our payroll headaches. We now have accurate project costing in real-time, and our workers love the simple mobile app. It's saved us thousands in admin costs alone."
Detailed ROI Breakdown
Here's exactly how Perth Building Solutions achieved $31,500 in annual savings:
Key Features That Drive ROI
Based on our experience with 12+ Perth construction companies, these features deliver the biggest impact:
Eliminates "buddy punching" and ensures workers are actually on-site when clocking in.
Timesheet data flows directly into Xero payroll, eliminating manual data entry.
Real-time visibility into project costs and profitability by job and phase.
Automatic calculation of overtime, penalty rates, and break compliance.
Implementation Checklist for Perth Builders
Planning to implement time tracking and Xero integration? Use this checklist:
Document how much time you currently spend on payroll admin
Ensure your Xero account is configured for automated time imports
Set up clear project codes that match your quoting system
Determine what devices workers will use for time tracking
Schedule implementation to minimize disruption to current projects
Ready to Transform Your Construction Business?
Don't let manual timesheets cost you thousands in admin time and lost profitability. Join Perth Building Solutions and 12+ other local builders who have streamlined their operations with automated time tracking and Xero integration.